Conference Details

Terms and Conditions for Trade Tables at the AIK Ltd 2027 Kinesiology Conference

General Conditions

Registration Agreement:
By registering for a trade table at the conference, exhibitors agree to comply with all event terms and conditions outlined in this document.

Badge Requirement:
All attendees, including exhibitors, must wear official conference badges at all times to access conference areas.

Conduct:
Exhibitors are expected to conduct themselves in a professional and respectful manner that aligns with the values of the conference. The organisers reserve the right to remove or refuse entry to any individual for inappropriate conduct, without refund.

Liability Waiver:
By attending the conference, exhibitors acknowledge and accept that participation is at their own risk. The organisers are not liable for any illness, injury, loss, or damage to persons or property occurring during the event.

Indemnity:
Exhibitors agree to indemnify and hold harmless the organisers against any claims, damages, losses, or liabilities arising from their participation, including those related to products, services, or conduct.

Media Release:
Participation in the conference constitutes consent for the organisers to use any photographs, video, or audio recordings of exhibitors for promotional and marketing purposes.

Force Majeure:
The organisers will not be held liable for any delay, change, or cancellation of the event due to circumstances beyond their control, including but not limited to natural disasters, government restrictions, or public health events.

Trade Table Conditions

Allocation and Use of Space:
Exhibitors must operate within their allocated space. Booth equipment (including tables, chairs, and displays) must not protrude into aisles or interfere with other exhibitors. Subletting or sharing of trade tables is not permitted without prior written approval.

Booth Setup and Pack-Down:
Exhibitors are responsible for their own freight, delivery, setup, and pack-down. All exhibitors must adhere to the designated bump-in and bump-out times provided by the organisers. Early pack-down is not permitted without prior approval.

Equipment and Utilities:
Exhibitors are responsible for providing their own equipment and materials. Access to power, Wi-Fi, or other services is not guaranteed unless arranged in advance.

Demonstrations and Noise:
Any demonstrations, sound, or promotional activities must not disrupt other exhibitors or conference sessions. The organisers reserve the right to limit or stop any activity deemed disruptive.

Security and Property:
Exhibitors are responsible for the safety and security of their own products, equipment, and personal belongings at all times. The organisers accept no liability for loss, theft, or damage.

Product Safety and Compliance:
Exhibitors are solely responsible for ensuring that all products and services comply with applicable laws, regulations, and safety standards. Any therapeutic or health-related claims must be accurate, evidence-based where required, and not misleading. The organisers accept no responsibility for the use or outcomes of exhibitor products or services.

Insurance:
Exhibitors are required to hold current public liability insurance with appropriate coverage. Proof of insurance must be provided upon request.

Sales and Transactions:
All sales and financial transactions are conducted solely between the exhibitor and the purchaser. The organisers are not responsible for any transactions, disputes, or product outcomes.

No-Show Policy:
Exhibitors who do not attend the event will forfeit all fees paid.

Cancellations and Changes

Cancellation by Exhibitor:
All cancellations must be submitted in writing. Refunds will be issued as follows:

• 120 days or more prior to the event: full refund minus $50 deposit
• 120 to 30 days prior to the event: 50% refund
• Less than 30 days prior to the event: No refund

An administrative fee of $50 may apply to all cancellations.

Cancellation or Changes by Organisers:
The organisers reserve the right to modify the event program, layout, or schedule as required. In the unlikely event that the conference is cancelled, registration fees will be refunded in full. No further liability will be accepted.

Additional Notes

Accommodations:
Attendees requiring special accommodations are encouraged to contact the organisers in advance so that reasonable arrangements can be made.

Alignment with Conference Values:
Exhibitors must ensure that their offerings and interactions align with the professional and ethical standards of the conference and the broader Kinesiology community.

Why Exhibit at ALIGN?

When you choose to be a vendor at the ALIGN conference, you immerse yourself in a setting where alignment between your products and your ideal audience is already happening.

• Connect with a highly targeted audience
  You will be engaging with practitioners who are not only interested in holistic health—they are actively integrating it into their daily work. Imagine conversations that begin with curiosity and naturally evolve into lasting professional relationships.
• Increase visibility and credibility
  As attendees move through the conference, your trade table becomes like a lighthouse—drawing attention, offering guidance, and standing as a trusted point of reference within a sea of information.
• Create meaningful, lasting impressions
  A trade table is more than a display—it is a living, breathing extension of your brand. Like planting seeds in fertile soil, each interaction has the potential to grow into future collaborations, referrals, and loyal clients.
  • Align with industry leaders
    Positioned alongside respected professionals and educators, your presence becomes part of a larger ecosystem—like a thread woven into a strong and vibrant tapestry of the kinesiology community.

The Power of Presence

There is something uniquely powerful about being physically present in the room. As conversations unfold and connections deepen, you may notice how effortlessly your offerings begin to resonate with those who are already seeking exactly what you provide.

It is often said that the right people find you at the right time—and at ALIGN, that process is amplified. Your table becomes a bridge, connecting intention with opportunity.

What You Can Expect

• Dedicated trade table space in a high-traffic area
• Opportunities for direct engagement with attendees throughout the event
• Exposure through a coordinated promotional campaign, including social media features and email marketing to the conference audience
• Inclusion in conference materials and vendor listings
• A supportive, professional environment designed to foster connection and growth
• On-the-ground support from a dedicated volunteer team to ensure a smooth, well-supported, and enjoyable vendor experience

An Inclusive & Welcoming Environment

At ALIGN, inclusion isn’t just encouraged—it’s embedded into the experience.

As a valued vendor, you are invited to:

• Create a space that welcomes diverse practitioners and perspectives
• Use language and imagery that reflects openness and respect for all
• Offer products and services that support a wide range of client needs and backgrounds
• Engage in conversations that honour each individual’s unique journey

You may find that when people feel seen, heard, and respected, they naturally lean in—creating richer, more meaningful interactions for everyone involved.

Secure Your Place

As vendor spaces are intentionally limited to maintain quality and flow, you may find that acting sooner allows you to position your brand exactly where it needs to be.

We invite you to step into ALIGN—not just as a vendor, but as an integral part of a growing, connected, and thriving kinesiology community.

To express your interest or secure your trade table, please contact:

conferencetrade@aik.org.au

As ALIGN continues to come together, it becomes clear that those who are part of it are not just attending an event—they are shaping the future of kinesiology in Australia.

And perhaps the question becomes not if you’ll be part of it… but how you’ll choose to show up.